Why hiring and what outdoor stage and cover to hire for an outdoor event?
These are 2 questions we get asked all the time, so here are my 2 cents.
Please keep in mind this is only my opinion.
Why: Most people think that they should hire an outdoor stage and cover just in case the rain comes or the forecast looks bad.
Of course, as you know, you need the stage for the band so they can stand out and everyone can see them, but why the cover?
The cover is used for multiple options:
- Protect from the rain, (electrical equipment doesn’t mix well with rain), the punter may still be dancing but the musicians will stop playing and you know what I think about looking after the musicians and performers! If not read an older article here: http://www.rtrproductions.com.au/speakers-facing-band
- Protect from the sun: depending on where you are in the world, the sun can be much more dangerous than rain, here in Melbourne, try to stand under the sun in summer for 1 hour while performing…..I’ve done it and if not fun!
- Bright light: The band or the speaker/presenter may be the centrepiece of your event and to have them not been able to see and read their speech would be detrimental to the event, give them a lectern, mic and a stage and cover and they will love you forever!
- Wind: Having sides and back wall, either full or mesh, will act as a windbreak, keeping the stage quite, the mic stands up and the performers happy.
- Lighting rig: If the event goes into the late hours, you want to light up the performance and have some eye candy lights for the crowd and if you have an outdoor stage and cover set up you have the infrastructure already for the lighting rig… and also for the sound system if you choose the options with “PA wings”
- And last…. The outdoor stage and cover is great to protect the equipment (but I know you don’t care, the equipment is not yours… fair comment I think)
Here a couple of examples of a stage and cover that RTR Productions supply and install:
Not that we (should I say I) talked about WHY hiring an outdoor stage and cover, we (I) should have a brief chat about what……
To hire an Outdoor stage and cover you need to have an idea on a few different things as you have a lot of choices.
Here are some guideline points that will help your supplier suggest the right outdoor stage and cover for your event:
- Where is the stage been set up, what ground is the stage been set up on. (Grass, concrete, sand, Etc)
- Access to the setup place. I strongly suggest organising a site visit with your supplier as they may notice things that you are not aware of that could delay the installation of the stage.
- Size of the biggest band you have on stage
- Coverage you want to achieve with your sound system, so you can choose the outdoor stage and cover with or without PA wings
- What you want your stage structure to look like, for example, Corporate black roof and black background, white canvas with lots of coloured light reflections, curved or square etc etc,
- Front or side steps depending on the sort of event you need the stage for.
- Ask your supplier if they can also supply a solution for audio and lighting as they may be able to offer you a cost saving on the all package
As per any services supplied to the event industry, OH&S is a most important point.
Please make sure that your supplier has all engineering documentation for the stage and cover structure as per requirement by the local government laws. Sometimes a S.W.I.M and the certificate of compliance (design) will suffice and some other times you will also need a certificate of compliance (Install/built). At RTR Productions each and every stage and structure has been engineered and designed as per the New Australian standard for Temporary structures.
The last thing you want to happen at your event is for the stage and cover to collapse and injure someone, trust me this has happened many times… have a look at this video link
Should you have any questions about staging hire, sound system hire, lighting hire, stage and cover set up or about this blog, please do not hesitate to contact me at firstname.lastname@example.org